In Dallas, events move fast — and expectations move even faster. Whether you’re exhibiting at the Kay Bailey Hutchison Convention Center, hosting a corporate meeting in Uptown, or producing a large-scale activation in Deep Ellum, one thing is constant: your visuals have to deliver.

 

LED video walls are the standard for high-impact content delivery. But choosing the right size for your event is where most marketing teams and planners get stuck. Too small, and your content gets lost. Too large, and you waste budget or overwhelm the space.

 

This guide breaks down exactly how to choose the perfect LED wall size for any Dallas event using real-world formulas, venue insights, and technical considerations used by AVR Expos technicians every day.

Start with Viewing Distance (The Most Important Factor)

 

The Rule of 10

 

A quick sizing rule that works for most indoor Dallas venues:

Every 10 feet of viewing distance requires at least 1 foot of LED screen height.

Example:

If your furthest audience member is 50 feet away, you need at least a 5 ft tall LED wall.

Trade Show Example

In 10×20 Dallas booths, attendees stand 3–15 ft away.

That makes 8–10 ft wide and 6–7 ft tall walls ideal (common 16:9 or 3:2 layouts).

 

Conference Example

 

For breakout rooms or ballrooms with 20–60 ft viewing distances, a 16 ft × 9 ft LED wall becomes the standard.

Choose the Right Aspect Ratio

 

Standard Formats (for Presentations, Video, or Demos)

• 16:9 – Most common. Works for slides, video, and general sessions.
• 21:9 – Gaining popularity for wide-format immersive content.
• 1:1 or 9:16 vertical – Great for digital posters or creative booth applications.

 

Custom Ratios for Booths

 

In Dallas trade shows, exhibitors often use:

• 10’ × 10’ squared LED back walls
• Vertical LED towers
• Ultra-wide LED ribbons

 

We build these with modular 500mm tiles to match your exact booth dimensions.

Pixel Pitch Determines Minimum Viewing Distance

 

Pixel pitch = distance between LED diodes. Smaller pitch = sharper image.

 

Common Indoor Pitches for Dallas Events

• 1.5mm – For luxury brands, automotive displays, close-up demos.
• 1.9mm – Great for meetings and trade show booths.
• 2.6mm – The most popular choice — perfect balance of clarity + budget.

 

How Pixel Pitch Affects Size

 

Lower pixel pitch = you can use a smaller screen without losing clarity.

Higher pitch = you need a bigger screen to maintain visual sharpness.

Venue Size and Lighting Conditions Impact Screen Size

 

Trade Show Booths

 

Dallas show floors are bright and competitive. LED walls must compete visually with:

• Open ceilings with bright hall lighting
• Tall neighboring booth structures
• Busy aisles

 

Small booths need wall-filling backdrops to stand out — typically 8–12 ft wide.

 

Ballrooms and Meeting Rooms

 

Rooms with adjustable lighting give you more freedom. Larger walls (16–24 ft wide) work well here for:

• General sessions
• Presentations
• Multi-speaker panels

 

Outdoor Events

 

Dallas outdoor venues require:

• Higher brightness
• Slightly larger LED surfaces for visibility
• Weather considerations

 

A minimum 12 ft width is recommended for outdoor viewing.

Match LED Size to Content Type

 

Text-Heavy Presentations

 

Slides need height.

Rule of thumb:

LED height (in ft) should be 1/6 of the room length.

 

Video-Heavy Content

 

Use width.

Wider screens showcase motion graphics and cinematic content better.

 

Hybrid Events

Consider multi-zone layouts:

• Center LED for main content
• Side LED pillars for speaker support, branding, or remote guests

Real-World Examples from Dallas Installs

 

Example 1: 10×20 Trade Show Booth

 

Recommended:

8 ft × 12 ft LED wall (2.6mm)

Result: Engaging booth backdrop with clear content from up-close attendees.

 

Example 2: Ballroom General Session

 

Recommended:

16 ft × 9 ft LED wall (1.9mm)

Result: Crisp text and powerful visuals across a 150-person audience.

 

Example 3: Outdoor Corporate Activation

 

Recommended:

20 ft × 10 ft LED wall (2.6mm, high-brightness)

Result: High visibility even under Texas sunlight.

FAQs

 

Q1: What’s the most common LED wall size for Dallas trade shows?

A: 8×12 ft and 10×16 ft walls are the most requested for standard booth layouts.

 

Q2: How do I know if I need 2.6mm or 1.9mm pixel pitch?

A: If attendees view the screen from closer than 6 feet, choose 1.9mm. Otherwise, 2.6mm is ideal.

 

Q3: Can AVR Expos help design the wall layout?

A: Yes. We design, deliver, install, process, and support LED walls across Dallas venues.

 

Q4: Do I need a processor?

A: Yes. We provide Novastar processors (VX6s, VX1000, VX2000) for scaling, redundancy, and multi-input switching.

Audio is the backbone of communication at any event. It’s the invisible thread connecting presenters to audiences. Whether you’re hosting a breakout session or a general session for 500 guests, the clarity and consistency of your sound define how your event feels.

Here’s how to build a system that sounds professional and performs reliably, every time.

Start with the Room and Audience Size

Small rooms (under 100 people)

Use two powered speakers, a small mixer, and wireless handheld or lavalier mics for maximum flexibility.

Medium rooms (100–400 people)

Deploy distributed 12–15” speakers or compact line arrays. This prevents audio “hot spots” and uneven coverage.

Large sessions or ballrooms

Add subwoofers for low-end warmth and delay fills for rear coverage. AVR Expos engineers design systems that keep speech intelligible in large rooms.

Choosing Microphones

 

Wireless vs. wired

Wireless offers freedom and speed; wired is fail-proof. We stock Shure and Sennheiser systems with proper frequency coordination to avoid interference.

Lavalier, handheld, or headset

Lavs are great for presenters, handhelds for audience Q&A, and headsets for speakers who move dynamically.

Mixers and Signal Flow

 

Digital mixers

QSC TouchMix and Allen & Heath QU series mixers allow pre-saved EQ curves and fast recall. They’re compact, reliable, and optimized for corporate AV setups.

Playback and integration

We route laptops, video playback devices, and phones through DI boxes for clean, balanced signal flow into the system.

Redundancy and Power Management

Fail-safe design

We use labeled signal paths, redundant wireless receivers, and UPS backup systems to ensure stability.

On-site support

Every major event includes a dedicated AVR Expos technician to monitor audio quality throughout.

Internal Links

• Audio Equipment Rentals
• Wireless Microphone Rentals
• AVR Expos Locations

FAQs

 

Q1: What size PA do I need?

A1: It depends on your audience size, ceiling height, and room acoustics. We’ll spec the exact coverage you need.

 

Q2: Can you record the event?

A2: Yes, we can record the main mix or provide press feeds for media coverage.

 

Q3: Do you include an audio engineer?

A3: Yes, most rentals include an engineer for setup, soundcheck, and live operation.

The majority of the participants do not even consider the efforts put into holding a conference successfully. The clear sound, the smooth changes, the stage being perfectly illuminated, all this is a result of the meticulous arrangement and the work of the professionals. This is what is actually going on behind the scenes when you are running an event by a seasoned AV team such as AVR Expos.

Pre-Production Planning

Site visits and schematics

We look at room dimensions, ceiling height, and rigging points in order to achieve appropriate line-of-sight and acoustic coverage.

Gear selection

From LED video walls to digital mixers, we select equipment that matches your room scale and technical needs.

 

Load-In and Setup

Logistics and timing

We coordinate load-in times with venues, respecting union rules and hotel logistics.

Testing and calibration

Every projector, mic, and display is tested before doors open—no surprises once the show starts.

During the Conference

Cue-to-cue control

Our engineers run detailed cue sheets so every mic, slide, and video plays perfectly.

Real-time adjustments

Live EQ, video switching, and lighting adjustments keep the event running smoothly.

Post-Event Teardown and Review

Fast, damage-free teardown

We break down quickly and safely, returning the space as we found it.

Post-show reporting

Our crews log issues, improvements, and recommendations for future events.

FAQs

Q1: How early should I book AV services?

A1: Ideally 3–4 weeks before your event to secure full inventory and support staff.

Q2: Can you work with in-house AV?

A2: Yes. We frequently collaborate with hotel and convention AV teams.

Q3: Do you provide on-site techs?

A3: Yes, every major event includes trained AV specialists for setup and live operation.

Communication within any destination is reliant on audio. It is the unseen rope between the presenters and the audiences. Whether you are setting up a break out session or a general session to accommodate 500 guests, the distinctiveness and harmony of your sound determine how your event will be experienced.

Here’s how to build a system that sounds professional and performs reliably, every time.

Start with the Room and Audience Size

Small rooms (under 100 people)

Use two powered speakers, a small mixer, and wireless handheld or lavalier mics for maximum flexibility.

Medium rooms (100–400 people)

Deploy distributed 12–15” speakers or compact line arrays. This prevents audio “hot spots” and uneven coverage.

Large sessions or ballrooms

Add subwoofers for low-end warmth and delay fills for rear coverage. AVR Expos engineers design systems that keep speech intelligible in large rooms.

Choosing Microphones

Wireless vs. wired

Wireless offers freedom and speed; wired is fail-proof. We stock Shure and Sennheiser systems with proper frequency coordination to avoid interference.

Lavalier, handheld, or headset

Lavs are great for presenters, handhelds for audience Q&A, and headsets for speakers who move dynamically.

Mixers and Signal Flow

 

 Digital mixers

QSC TouchMix and Allen & Heath QU series mixers allow pre-saved EQ curves and fast recall. They’re compact, reliable, and optimized for corporate AV setups.

Playback and integration

We route laptops, video playback devices, and phones through DI boxes for clean, balanced signal flow into the system.

Redundancy and Power Management

Fail-safe design

We use labeled signal paths, redundant wireless receivers, and UPS backup systems to ensure stability.

On-site support

Every major event includes a dedicated AVR Expos technician to monitor audio quality throughout.

Internal Links

• Audio Equipment Rentals
• Wireless Microphone Rentals
• AVR Expos Locations

 

FAQs

Q1: What size PA do I need?

A1: It depends on your audience size, ceiling height, and room acoustics. We’ll spec the exact coverage you need.

Q2: Can you record the event?

A2: Yes, we can record the main mix or provide press feeds for media coverage.

Q3: Do you include an audio engineer?

A3: Yes, most rentals include an engineer for setup, soundcheck, and live operation.

Houston’s event scene demands visual precision. Whether you’re hosting a product reveal, investor meeting, or expo booth activation, AVR Expos provides LED screen rentals that transform presentations into immersive experiences. Our Houston team delivers, installs, and supports video walls across major venues.

LED Display Options for Every Venue

• 1.5mm–1.9mm for close viewing

• 2.6mm for mid-range audiences

• Outdoor-rated panels for festivals and expos

 Setup and Structural Options

• Ground-supported or flown configurations

• Seamless calibration for vivid visuals

• Quick setup and teardown for tight windows

Processors and Content Playback

• Novastar processors with multi-input scaling

• Live feed integration and show control

• Redundant playback systems for mission-critical events

   

FAQ:

 

Q: Can you support live video feeds?

A: Yes, our processors handle HDMI, SDI, and multiple input formats.

Q: Do you deliver to the George R. Brown Convention Center?

A: Yes, we service GRB and surrounding Houston hotels daily.

Q: What’s the minimum rental period?

A: Standard daily and weekly packages are available.